The Garden Club Federation of Massachusetts, Inc.

 Book of Evidence

1. Submitted materials should be placed in medium weight plastic sleeves (sheet protectors) which are secured in 9 ½x11½ report type and size binders. No scrapbooks, oversized binders, ring binders or clip binders are permitted.
2. Data to be brief. Neatness and conciseness are very important. No more than 12 surfaces, both sides (6 pages total).
3. Application form must be in duplicate and must be completely filled in. The description of the project should be a BRIEF summary. Permanently attach one copy to the inside front cover and paper clip the other copy to the inside front cover.
4. Materials must be compiled and secured so NO LOOSE ITEMS are included.
5. On cover, place a label with number and name of award, club, city, and state.
6. On page 1 list: number and name of the award, club name and address, (no table of contents is required), number of dues paying members, and a complete description of the project.
7. Pages 2-12 tells the story of your project to someone who has no knowledge of it. Include:
     a. photographs (photocopying, scanned material, reduction of material and digital photos are permitted)
     b. progressive pictures (before, during and after) with captions
     c. financial report
     d. publicity clippings 
     e. letters of appreciation from officials or recipients.

FLOWER SHOW BOOK OF EVIDENCE

1. The Book of Evidence has 10 pages front and back, not counting the application form.
2. Attach an envelope to the inside back cover for the Flower Show schedule and evaluation forms.
3. Fill out in duplicate State Award Application Forms and NGC’s Standard Flower Show Application Forms when applying for NGC Flower Show Awards.
4. The label for the cover of the Book of Evidence includes: Award number and name, name of state, name/s of sponsoring organizations, and the show site (city and state.)
5. Requirements for the Book of Evidence:
a. Title page
b. Table of contents
c. Description of Flower Show (300 words or less)
d. NGC’s Show Data Form ( available on NGC website)
e. Schedule (one copy only) in inside back envelope
f. Photographs, all labeled with descriptions include theme staging and Top Exhibitor Award winning exhibits.
g. Publicity
h. Distinction (evidence of creative staging, unity, special features)
i. Conformance to requirements and sequential order.